The monthly report
Pull numbers from the PMS, paste into Excel, update charts, export a PDF. Two to three hours. Every month. For a report that could simply appear — automatically.
Level 2 — Implementation
Set up once. Runs without your team.
Recurring tasks that cost the same hours every month — reports, notifications, data transfers — get automated. Set up once. Done for good.
Book a free intro call
30 minutes · No commitment · No pitch
The problem
Your team does the same tasks. Every month. By hand.
Notifications nobody gets automatically
New review on Google — someone checks at some point. Occupancy below threshold — you notice weeks later. Reactive instead of proactive. Because no system alerts you automatically.
What we actually automate
A workflow that simply runs.
- Generate and send monthly reports automatically
- Review monitoring: new ratings instantly via email or Slack
- Guest pre-arrival emails at the right moment
- Transfer PMS data to external systems without manual steps
- Threshold alerts: occupancy, cancellation rate, average rate
- Shift handover reminders and structured log emails
- Invoice processing and automatic forwarding
- Social media monitoring for mentions of the hotel
How it works
01
Process analysis
1 weekWhich workflows regularly cost time? We assess what's automatable.
02
Build & test
1–3 weeksWorkflow in n8n or a custom script. You test it in real operations.
03
Handover & documentation
After thatComplete docs: what the workflow does, where it runs, how you adjust it.
Investment
Simple workflow
One trigger, one action, clear logic
Example: automated monthly report
under 1,500 EUR
Complex workflow
Multiple systems, conditions, error handling
One-time — then it just runs
2,500–5,000 EUR
Multiple workflows? No problem — we prioritize together.
Why this works
“I know the Monday morning when the weekly report isn't done and three guests are standing at the front desk at the same time. Automation gives you back time you need elsewhere.”
Seven years as a hotel GM. He has experienced himself which processes cost time and which systems don't talk to each other. All workflows are set up GDPR-compliant.
7 years hotel GMn8n expertGDPR-compliantDACH + Italy
Quick wins
The 5 hotel processes that are fastest to automate.
1
Monthly reports
Occupancy, revenue, review average: set up once, the report generates itself and lands on time in the right inboxes.
2
Review monitoring
New Google or Booking reviews instantly as a notification — without checking manually every day.
3
Guest pre-arrival communication
Check-in info, upsell offers, parking instructions: sent automatically at the right moment.
4
Occupancy alerts
When occupancy falls below a threshold, a notification fires automatically — in time to react.
5
Cross-system data synchronization
PMS data that gets transferred manually: set up once as a workflow, the transfer runs reliably without typos.
Common questions
All clear.
Which task costs your team the most time.
30 minutes · Sometimes the answer is: not yet. We'll tell you that too.